The secretary of the board is responsible for ensuring that accurate minutes are taken at each board and committee meeting.
This does not mean that the secretary must take the minutes; he or she must ensure that it is done. It is not acceptable to ask the CEO to take the minutes.
Find an outside person to take the minutes.
This will allow all board members and senior staff to actively participate in the discussions.
The secretary of the board may ask for a volunteer.
Several charter schools have asked junior staff at local law firms to take the minutes, or college students needing to complete community service requirements.
The board may also consider allocating a small amount of money to hire someone to take minutes.
The secretary, however, should always review the minutes for accuracy.
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