Yes, it is important for each committee to keep accurate meeting minutes. The committee minutes should be a record of the actions that were taken at the meeting.
You should be scheduling committee meetings in BoardOnTrack. If you do this a folder will be made for each committee meeting in the meeting archive.
Then, if you create an agenda, take minutes, and share documents for that meeting they will all be placed in the correct meeting archive folder for you.
This process is built into BoardOnTrack, no need to create it.
Using this feature will allow other board members to follow the work of your committee, and will ensure that you are creating an institutional memory of the committee's work.
General Best Practices for Committee Meeting Minutes
Your state’s open meeting law may have specific requirements, but in general, committee minutes should be a very concise record of the actions that were taken by the committee.
Specifically, they should include:
- The date, time, and location of the meeting
- List all board members and senior staff that were in attendance
- List any guests that may be present
- Record any absences
- State the time the meeting was called to order
- List the actions that were taken as succinctly as possible
- List agreed upon tasks
- State the time the meeting adjourned
Updated