Many BoardOnTrack members are required to post their meeting agendas and minutes in languages other than English. This article shows you how to take your current translations and post them to the BoardOnTrack Public Portal so that you can avoid (or stop) manually maintaining a special area of your website for translations.
If your board has to comply with Open Meetings Laws or needs for some other reason to publish meeting schedules, agendas, and minutes and you're not using the Public Portal, the Portal will likely make your job much easier. And if you need additional help, please let your Governance Coach know and we'll be happy to help.
Here's what your Public Portal will look like with alternate language agendas and minutes. When someone clicks on a meeting, including viewing the English language agenda and minutes, the Other files section will contain your translated agendas and minutes with the file names identifying them in the appropriate language.
Best of all, this is very easy to do by following these steps:
- Create the translated agenda and minutes files exactly as you are doing today, and be sure the file name identifies the document in the correct languages as shown for Spanish above.
- As shown below, within your BoardOnTrack account, go to the Documents tab of your meeting and click on Other (as opposed to recordings).
- Add the files by dropping them onto the Drag & Drop area of the screen or use the Browse files button to select them.
- Change the publication status to public if it is not already by clicking Change where you see this image on the screen:
When you're done, you'll see the yellow highlighted PUBLIC notification as shown below.
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